Data Management Assistant (JD-0520-007)



Data Management Assistant


Emerging Infections


Oxford University Clinical Research Unit, Ho Chi Minh City, Viet Nam

Hours of work

Full-time. Working hours are 37.5 hours per week.


Initially for one year, including a 2 month probation period, with possibility of extension.

Reporting to

Dr. Louise Thwaites/ Dr. Lam Minh Yen

Vacancy reference



The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit based in Viet Nam. We are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. We also have sister units in Kathmandu, Jakarta and Shantou.  As a Wellcome Trust Major Overseas Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.

Our ten-year vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. This is being achieved via an integrated long-term research programme, contributions to training, the scientific literature, national and international meetings and membership of national and international committees. Priority is given to health issues important to the hospitals, and to Viet Nam as a whole. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care throughout Viet Nam and the region.

Please see more information on OUCRU Website:

Job summary

OUCRU is part of the Critical Care Asia Network – a network of 42 Asian intensive care units (ICUs) in partnership with the Wellcome Innovations Flagship Programme. The aim of the network is to facilitate locally-led quality improvement interventions aiming to improve ICU performance and patient outcomes. Central to this aim is the establishment of an ICU registry in participating centres. The post holder will contribute to the day-to-day running and development of this registry at the Hospital for Tropical Diseases ICU and OUCRU. The registry will include routine clinical data and data from clinical studies.

Key responsibilities and tasks

  • Daily data entry into the electronic database from either study case record forms or hospital records.
  • Verify the completeness of data.
  • Identify missing data or data that cannot be easily entered into the database.
  • Work with ICU staff and Registry IT team (based in Sri Lanka) to optimize the registry – for example choosing which data to include and how best to display this.
  • Other tasks as required.

Selection criteria


  • Team player, organized, patient, dedicated, and disciplined.
  • Excellent written and spoken Vietnamese.
  • Excellence in typing and computer skills, particularly MS Office: Word, Excel, and Outlook.
  • Internediate English speaking and reading skills.
  • Experience in clinical data
  • Basic understanding of medical records
  • Experience working in a clinical environment


  • Experience in data entry, data management or data systems.
  • Experience in clinical research
  • Knowledge of Good Clinical Practice Guidelines
  • Knowledge of electronic health record system in Vietnam


  • Contracted salary: Negotiable (depending on actual experience and education)
  • Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage
  • Two months’ salary for annual bonus and clothes
  • Annual leave 18 days/year for the first year
  • Other responsibilities and benefits are based on Viet Nam Labour Law.

How to apply

Interested, qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates, either by email or by post to the following address:

Oxford University Clinical Research Unit

Laboratory of Clinical Science

Hospital for Tropical Diseases

764 Vo Van Kiet, Ward 1, District 5, HCMC

Tel: 39237954



*** We thanks all applicants for their interests but only short-listed candidates will be contacted for interview.

Contact person

Ms. Nguyễn Thị Hồng Phúc

Deadline for submission

20th May 2020