Project Coordinator (JD-0419-007)



Project Coordinator




This post is based in Ho Chi Minh City.

Hours of work

37.5 hours per week, extra hours may be required.


Initially for 1 year, including a 2 month probation period, with possibility of extension.

Reporting to

Principle Investigators and Head of Malaria

Vacancy reference



The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit based in Viet Nam. We are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. We also have sister units in Kathmandu, Jakarta and Shantou.  As a Wellcome Trust Major Overseas Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.

OUCRU aims to have a positive and significant impact on global health and, in particular, the prevention, diagnosis and treatment of infectious diseases. This is being achieved via an integrated long-term research programme, contributions to training, the scientific literature, national and international meetings and membership of national and international committees. Priority is given to health issues important to the hospitals, and to Viet Nam as a whole. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care throughout Viet Nam and the region.

OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil.

Please see more information on OUCRU Website:

Job summary

In collaboration with the Wellcome Trust Sanger Institute –UK (WTSI), the University of Oxford, and MORU, OUCRU join conducting a regional project to monitor the spread of drug resistance in malaria parasites, and provide timely quality information to help national malaria control programmes (NMCPs) make policy decisions. The project, named GenRe-Mekong (“Genetic Reconnaissance in the Greater Mekong Subregion”), aims to collect small blood samples from a large number of malaria cases, collected by health centres in the various countries, and analyze them to provide a broad set of genetic data.

In Vietnam, OUCRU is partnering with the Institute of Malariology, Parasitology and Entomology Quy Nhon (IMPE_QN) and National Institute of Malariology, Parasitology and Entomology (NIMPE) to implement the collection of blood samples in public health facilities across several provinces in the central and southern of the country, and provide the NMCPs with timely information to support their decision making. The role of the Project Coordinator is primarily to ensure the efficient collection of samples and their flow to the GenRe-Mekong laboratories (OUCRU and WTSI). This will involve frequent visits, communications with the facilities collecting samples (in 11 provinces: Binh Phuoc, Dak Nong, Dak Lak, Gia Lai, Ninh Thuan, Khanh Hoa, Quang Nam, Quang Tri, Quang Binh, Kom Tum, Phu Yen), monitoring of process and quality, troubleshooting

Key responsibilities and tasks


Coordination of Collection Sites

  • Maintain a directory of collection sites and their geographical coordinates
  • Monitor regularly the status of collection at all sites, provide PIs with regular updates and reports on collected samples
  • Perform evaluation visits of the collection sites regularly including monitoring the data and sample collection process
  • Collect feedback from sites, and help troubleshoot or escalate problems
  • Assist PIs in review CRFs (including translation of some key information to English)
  • Manage expenses claims and reimbursement to sites


Sample work flow and training

  • Work with PIs and GenRe-Mekong core team to identify training needs of site staff
  • Organize the training in provincial locations, ensure site personnel is trained and samples are collected according to SOPs
  • Arrange the lab kits shipment to sites and sample shipment from sites to OUCRU, WTSI (including site visit to handling the shipment)
  • Perform quality spot checks of samples and of shipping forms
  • Attend GenRe-Mekong training as required


Communications with local partners

  • Assist PIs in preparing information packages to deliver to NMPCs and other local partners to communicate the results of samples analyses
  • Assist PIs in organizing and coordinating meetings with NMPCs.


  • Contracted salary: Negotiate (depending on actual experience and education).
  • Optional insurance : In-patient and out-patient medical coverage; Personal accident insurance coverage
  • Two month salary for annual bonus and clothes
  • Annual leave 18 days/year for the first year
  • Other responsibilities and benefits are based on Viet Nam Labor Law.

Selection criteria


  • Education: BSc in Public Health or equivalent
  • Intermediate English level
  • Ability to travel to malaria sites 2-3 weeks/month
  • Excellent social and communication skills to ensure smooth liaison with the sites and with external partners
  • Demonstrable competence with office software (Microsoft Office Word, Excel, PowerPoint, Outlook)
  • High attention to detail and methodical work attitude
  • Ability to work within tight deadlines
  • Ability to coordinate numerous tasks at the same time and to prioritize them


  • Experience in coordinating projects with multiple partners

How to apply

Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates, either by email or by post to the following address:

Oxford University Clinical Research Unit

Laboratory of Clinical Science

Hospital for Tropical Diseases

764 Vo Van Kiet, Ward 1, District 5, HCMC

Tel: 39237954



* We thanks all applicants but only short-listed candidates will be contacted for interview.

Contact person

Ms Nguyen Thi Hong Phuc

Deadline for submission

16th May 2019