Project Manager Fleming Fund (JDHAN_0423_005)

PositionProject Manager Fleming Fund (JDHAN_0423_005)
LocationOUCRU-VN offices at the National Hospital for Tropical Diseases, Kim Chung, Dong Anh & Phuong Mai, Dong Da, Hanoi, and at the National Institute of Hygiene and Epidemiology in Hanoi.
Travel to hospitals, units around Hanoi, or within Viet Nam might be required.
Hours of workFull time: Monday – Friday, 37.5 hours per week, extra hours may be required.
TenureInitially for 06 months, including a 01 month probation period, with possibility of extension based on annual performance appraisal and Research approval
Reporting toHanoi Office Director, Lab Manager
Vacancy referenceJDHAN_0423_005
BackgroundThe Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal has partnerships with the Patan Academy of Health Sciences and Patan Hospital, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.
OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal.  All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care.
OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil.
Please see more information on OUCRU Website:
Job summaryOUCRU and the NHTD have received 2 consecutive grants from the Fleming Fund (FF) to support the fight against antimicrobial resistance (AMR) in Vietnam: the first, in 2015-2018, aimed to develop a national reference laboratory (NRL) for AMR, hosted by the NHTD, and a surveillance programme in Vietnam. The second, in 2018-2021, mainly strengthened the AMR and antibiotics use surveillance system in the human health sector, by improving the capacity not only of the NRL, but also of peripheral hospitals. It also developed collaborations between human and animal health sectors in a One Health perspective. This latter FF grant, and the current one which is its extension, was managed through Mott-McDonald consultancy group, and through FHI360, an American nonprofit organization, who acted as principal recipient in Vietnam.  
In the current project in 2023, OUCRU will focus on starting effective referral of bacterial isolates from peripheral surveillance laboratories to the NRL, as well as advanced bacteriology and whole-genome sequencing activities at the NRL. The project manager (PM) will be responsible to ensure that these activities take place, in line with the agenda, and according to the funder’s regulations. The PM will also develop the proposal for the following funding scheme.
Key responsibilities and tasks·         Be responsible for managing the OUCRU subcontract within the extension of the -Fleming Fund country grant Vietnam.
·         Work and coordinate with national and international partners within the Fleming Fund country grant Vietnam to deliver the project, including to anticipate and identify emerging obstacles and propose a range of solutions
·         Liaise with national partners, including hospitals within the national AMR surveillance network, the three national AMR reference laboratories and a network of sexually transmissible diseases clinics
·         Liaise with the scientists/researchers, clinical microbiologists and laboratory technicians at OUCRU and NHTD, to implement and report on activities
·         Be responsible for collecting inputs from OUCRU and NHTD senior staffs for the following proposal, as well as partners’ ideas, synthetizing and merging them, and develop a proposal. This includes writing a narrative, develop the logical framework, and prepare a budget, as per indications from the funder.
·         Manage and administer project-specific budgets, as per funder’s regulations.
·         Work with OUCRU admin and finance teams to support meeting all operational and financial reporting requirements of the contractor
·         Work with suppliers, purchase officers, laboratory and clinical staff
·         Manage the logistics of organizing meetings and training sessions as per project proposal
·         Present project activities and represent OUCRU at meetings and workshops
·         Other tasks requested by the principal investigator
Selection criteriaEssential:
·         MSc with a minimum of 2 years or BSc with a minimum of 5 years working experience in public health, medical research, health-related non-governmental organization, microbiology laboratory, or other health-related project.
·         Experience in project/program management in science or public health, including budget preparation and financial follow-up
·         Ability to lead a small team of laboratory/project staff
·         Excellent level of spoken and written English
·         Be able to make and work with Gantt charts and budget files
·         Diplomacy skills and evidence of working with government and multiple partners
·         Proficient to work with MS Office
Benefits–          Contracted salary:  Negotiable (depending on actual experience and education).
–          Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage
–          Two months’ salary for annual bonus and clothes 
–          Annual leave 18 days each year for the first year
–          Other responsibilities and benefits are based on Viet Nam Labour Law.
How to applyInterested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to Ms. Pham Thi Thanh Hoa – Operations Manager:
* The cover letter should detail:
– What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate?
– Contacts of two referees who are your latest HR/ line manager and can provide details of relevant work experience and attitude
* We thank all applicants for their interest but only short-listed candidates will be contacted for interview.
Contact personMs. Pham Thi Thanh Hoa
Deadline for submission28th April 2023
Skip to content