BEGIN:VCALENDAR VERSION:2.0 PRODID:-//OUCRU - ECPv6.15.10//NONSGML v1.0//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-ORIGINAL-URL:https://www.oucru.org X-WR-CALDESC:Events for OUCRU REFRESH-INTERVAL;VALUE=DURATION:PT1H X-Robots-Tag:noindex X-PUBLISHED-TTL:PT1H BEGIN:VTIMEZONE TZID:Asia/Bangkok BEGIN:STANDARD TZOFFSETFROM:+0700 TZOFFSETTO:+0700 TZNAME:+07 DTSTART:20250101T000000 END:STANDARD END:VTIMEZONE BEGIN:VEVENT DTSTART;TZID=Asia/Bangkok:20260203T080000 DTEND;TZID=Asia/Bangkok:20260206T170000 DTSTAMP:20260516T183548 CREATED:20260202T055717Z LAST-MODIFIED:20260202T063011Z UID:54573-1770105600-1770397200@www.oucru.org SUMMARY:EQUIPSEA DESCRIPTION:EQUIPSEA \n \n \n \n \n \n \n \n \n The Equitable Research Partnership: Initiative in Providing International Research Management Skill Sets in South East Asia (EQUIPSEA) will organize an intensive four-day workshop from 3rd to 6th February 2026 \n \n \n \n FOR INQUIRIES ABOUT THE WORKSHOP\, CONTACT US: \n \n \n \n equity.workshop@oucru.org \n \n \n \n \n \n \n \n \n Applicant Registration\n \n \n \n \n \n \n \n \n \n \n \n \n Application for Travel Award\n \n \n \n \n \n \n \n \n \n EQUIPSEA is a 12-month capacity-strengthening programme\, designed to address the limited institutional research and financial management capacity in Low- and Middle-Income Country (LMIC) research organizations\, with a specific focus on Southeast Asia. Through intensive mentoring\, training\, and community-building\, the workshop supports participants to: Enhance research management and administration skills for equitable partnerships.Understand the impact of structural inequalities on research capacity in LMICs and research administration.Learn practical strategies for inclusive and effective research team administration.Build regional networks of research managers and administrators for mutual support and collaboration.Gain confidence to seek leadership roles in research administration and management. The workshop is funded by the British Academy. It is co-developed by members affiliated with the University of Oxford and the University of Glasgow (United Kingdom)\, Universiti Putra Malaysia\, and the Oxford University Clinical Research Unit (OUCRU) in Ho Chi Minh City\, Vietnam. \n \n \n \n \n \n \n \n OUR MISSION \n \n \n \n The EQUIPSEA’s mission is to strengthen research and financial management and administration capacity to foster equitable and effective research partnerships in Southeast Asia. \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n Equity in ActionStrengthening CapacityEmpower. Connect. Lead. \n \n \n \n \n \n \n \n \n \n \n \n \n \n How to Apply \n \n \n \n \n \n Eligibility Criteria\n Trainee Distribution\n \n \n Eligibility Criteria\n Nationality and institutional affiliation: There is no restriction on the country of origin for applicants. However\, to be eligible for the travel award\, applicants must be nationals of\, and currently affiliated with\, a research institution or organization based in one of the following countries: Vietnam\, Malaysia\, Indonesia\, Myanmar\, or Cambodia.Professional background: Applicants should be researchers or administrative staff who are  have responsibilities related to research management or finance management or other research support functions. These functions may include\, but are not limited to\, grants and finance management\, administration\, contracts and intellectual property\, governance\, and research communications within research institutions or organizations.Commitment and impact: Applicants should demonstrate a clear commitment to apply the knowledge and skills gained from the workshop within their home institutions.Full participation: Attendance in all sessions of the workshop is mandatory. Participants must commit to being fully present and engaged\, and refrain from the use of computers\, cell phones\, or other devices during sessions unless permitted by facilitators.\n Trainee Distribution\n \n \n \n \n \n \n \n \n \n Workshop Details \n \n \n \n \n \n Date & Location\n Timeline\n Workshop Agenda\n \n \n Date & Location\n Time: 3rd to 6th February 2026Location: Oxford University Clinical Research Unit (OUCRU)Language of Instruction: EnglishFormat: The workshop follows a collaborative learning model where “everyone is a student\, everyone is a teacher.” Instead of traditional lectures\, the facilitation team will foster an interactive\, practice-based environment in which participants learn from one another through real-world scenarios and shared experiences.\n Timeline\n 10th June – 25th July 2025: Application period5th August 2025: Invitation letters sent to selected participants; questionnaire distributed for priority mapping7th October 2025: Completion of all logistics\, including flight bookings\, accommodation for travel awardees\, and related arrangements31st October 2025: Detailed agenda and participant list published on the website3rd-6th February 2026: Workshop event at OUCRU25th-29th May 2026: Follow-up emails sent to trainees to collect post-workshop feedback and information\n Workshop Agenda\n EQUIPSEA WORKSHOP AGENDA (3RD – 6TH FEB 2026) Day 1 (3rd February 2026) Time Activity Facilitator 08:00 – 08:50 Registration – Networking Thanh Nguyen Trung – Truong Nguyen Xuân 08:50 – 09:10 Opening Ceremony – Welcome Speech & Program Introduction Hoa Ngo Thi 09:10 – 09:30 Pre-workshop survey Thanh Nguyen Trung – Truong Nguyen Xuân 09:30 – 09:40 Workshop philosophy and approach Hoa Ngo Thi 09:40 – 10:15 Expertise in the room Table icebreakers Mary Ryan 10:15 – 10:30 Group Photo Thanh Nguyen Trung Tea Break 11:00-12:30 Introduction to the University of Glasgow and Horizon Scanning Mary Ryan Lunch Break 13:30-15:00 Supporting Grant Proposal Writing Mary Ryan Tea Break 15:30-17:00 Building a Budget for Research Proposal Mary Ryan 17:00 – 17:10 Day 1 Key Takeaways Mary Ryan Day 2 (4th February 2026) Time Activity Facilitator 08:00 – 08:30 Morning Recap and Announcements Hoa Ngo Thi 08:30 – 09:15 Challenges (Group exercise) Genny Kiff\, Duyen Nguyen & Paul Carvalho 09:15 – 10:30 Organisational financial capacityGenny Kiff\, Duyen Nguyen & Paul CarvalhoTea Break 11:00-12:30 Institutional policy development and SOPs Genny Kiff\, Duyen Nguyen & Paul Carvalho Lunch Break 13:30-14:00 Continuation of Institutional policy development exercise Genny Kiff\, Duyen Nguyen\, Paul Carvalho 14:00 – 16:00 Financial reporting and forecasting Genny Kiff\, Duyen Nguyen\, Paul Carvalho Tea Break 16:30 – 17:00 Continuation of Financial reporting and forecasting Genny Kiff\, Duyen Nguyen\, Paul Carvalho 17:00 – 17:10 Day 2 Key Takeaways Genny Kiff Day 3 (5th February 2026) Time Activity Facilitator 08:00 – 08:30 Morning Recap and Announcements Hoa Ngo Thi 08:30 – 10:00 Communications 1: First principles and developing research collaborations Mary Ryan Tea Break 10:30-12:00 Communications 2: Interdisciplinary partnerships and project communications Mary Ryan Lunch Break 13:00-14:30 Monitoring\, Evaluation & Learning Mary Ryan Tea Break 15:00-17:00 Contracts & Intellectual Property  Laura Scifo 17:00 – 17:10 Day 3 Key Takeaways (facilitator-led)  Mary Ryan & Laura Scifo 17:30 – 20:30: Workshop dinner   Day 4 (6th February 2026) Time Activity Facilitator 08:00 – 08:30 Morning Recap and Announcements Hoa Ngo Thi 08:30 – 09:15 Leadership in Research Management Mary Ryan 09:15-10:30 Running your own Peer Learning Event Mary Ryan Tea Break 10:30-12:00 Bringing Learnings Home Genny Kiff\, Duyen Nguyen\, Paul Carvalho 12:00-12:15 Post-workshop survey Thanh Nguyen Trung – Truong Nguyen Xuân 12:15 – 12:25 Closing – remark Hoa Ngo Thi Lunch Break   \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n Meet the Delivery Team \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n ORGANISORS \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n Assoc. Prof. Dr. Ngô Thị Hoa \n \n \n \n Head of Zoonoses Group at OUCRU\, Vietnam  Dr. Hoa  is  head of the zoonosis group leading the team of thirteen members\, including two internationally trained post-docs. She recieved research funding from Government and Inetrnational Funders. Hoa’s research networks with governmental local research institutions within Vietnam\, in SEA and International.  She also hold a part time l appointment as head of the Microbiology and Parasitology Unit at Pham Ngoc Thach University of Medicine in HCMC\, Vietnam. These have given her opportunities to experience different research management/ administrative environments through the lens of a researcher to hugely appreciate the professional grant administrative system. She hopes this initiative will provide knowledge and flatform to improve the implementation of grant administration and finace to support the excellent development of research and researchers in SEA to contribute toward the equity in Inetrnational Research Collaborationa \n \n \n \n \n \n \n \n \n \n Mary Ryan \n \n \n \n International Research Development Manager\, University of Glasgow\, Scotland  Mary Ryan has several years’ experience in international research management and development at the University of Glasgow. She has led several workshops to strengthen research management and administration capacity in Africa. Ms Ryan will lead the process of programme development and share knowledge on lessons learned from the Africa workshop to co-lead and customise the current proposed programme in SEA. Ms. Ryan and Assoc. Prof. Hoa met several times in training and meeting events within the ZELS (Zoonotic Emerging Livestock System) programme funded by UKRI.  \n \n \n \n \n \n \n \n \n \n Assoc. Prof. Dr. Mohamad Faizal Bin Ibrahim \n \n \n \n Deputy Director of Research Grant Management Section\, Malaysia  Dr. Ibrahim leads research programme at the faculty of Biotechnology and Biomolecular Sciences\, and is the deputy director of the grant management section\, University Putra Malaysia. The dual positions in both sides of the research management offers a unique view for Dr. Ibrahim to identify critical and improvable gaps in grant management system. Dr. Ibrahim’ s networks of both scientists and administrators within Malaysia and in SEA to effectively will assist him in effective delivering this programme.  \n \n \n \n \n \n \n \n \n \n Dr. Genevieve Kiff \n \n \n \n Senior Change Capacity Strengthening Manager at the University of Oxford\, UK Mrs Genevieve Kiff  is an experienced and qualified chartered accountant and Good Financial Grant Practice  (GFGP) implementation specialist. She was one of the founders in the development of GFGP.  She began her career as a research scientist and transitioned to accounting qualifying with Ernst & Young. Genny brings over 20 years of experience from the Wellcome Trust and her two recent roles as CFO with Wellcome Sanger Institute and Oxford University Clinical Trials Organisation in SE Asia. She now specialises in transforming organisations financial governance\, in particular research organisations and works as a Senior Change Capacity Strengthening Manager for University of Oxford. Ms Kiff will share her experiences on Good Financial Grant Practice\, which has been identified as a particular area of Interest in SEA amongst researchers and administrators. She will lead the training programme on organizational financial governance. \n \n \n \n \n \n \n \n \n \n \n \n Duyen Nguyen \n \n \n \n Senior Grants Officer at Nuffield Department of Medicine – the University of Oxford\, UK Duyen currently works in research grants management at the University of Oxford and brings several years of experience supporting research funding at both the Oxford University Clinical Research Unit (OUCRU) and the University of Oxford. Her expertise spans the full project lifecycle\, including pre-award budgeting\, post-award financial management\, compliance\, and reporting for a range of international funders. As one of the organizers of the Research and Financial Management Workshop 2026\, she is committed to fostering collaboration\, promoting best practices\, and supporting effective research delivery. She looks forward to connecting with participants throughout the workshop. \n \n \n \n \n \n \n \n \n \n Dr. Nguyễn Trung Thành \n \n \n \n Postdoctoral Scientist at OUCRU\, Vietnam Dr. Thanh Nguyen is a postdoctoral scientist at the Oxford University Clinical Research Unit. He investigates how genome mutations affect protein structure and function in pathogens\, humans\, and animals\, focusing on antimicrobial resistance and zoonoses. He holds a Ph.D. in Molecular and Cell Biology from Sungkyunkwan University. His work integrates bioinformatics\, molecular biology\, and machine learning to support pathogen surveillance and the development of novel diagnostics. His interests also include project and team management\, grant management\, and research support.  \n \n \n \n \n \n \n \n \n \n Mr. Nguyễn Xuân Trường \n \n \n \n Lab Technician at OUCRU\, Vietnam His research interest is using bioinformatics tools to identify the mechanism of antibiotic resistance\, pathogenicity\, and genetic relationships of Gram-positive bacteria such as Streptococcus suis\, Streptococcus pneumoniae. \n \n \n \n \n \n \n \n \n \n Paul Miki Carvalho \n \n \n \n Accountant and Good Financial Grant Practice (GFGP) implementation consultant  Paul Miki Carvalho is an experienced Accountant and Good Financial Grant Practice (GFGP) implementation consultant with over five years of specialized experience supporting research organizations as they adopt and operationalize the GFGP standard. He currently works with the University of Oxford to support collaborators in the Philippines\, Colombia\, Nigeria\, India and Pakistan\, and previously helped Sangath in Goa achieve Silver Tier certification. \n \n \n \n \n \n \n \n \n \n \n \n Laura Scifo \n \n \n \n Research Contracts Manager\, University of Oxford\, UK Based in Bangkok\, she oversees research contracting for the University’s overseas units in Southeast Asia\, including MORU and OUCRU\, navigating the legal\, commercial\, and regulatory complexities of global health research. Her work centres on intellectual property\, data governance\, and high-impact international collaborations\, and she brings extensive experience negotiating agreements across industry\, academia\, and global health partners. Laura is also a Member of the Chartered Institute of Arbitrators (MCIArb) \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n Frequently Asked Questions \n \n \n \n \n \n \n \n \n \n \n What is EQUIPSEA? \n \n EQUIPSEA is a 12-month capacity-strengthening programme funded by the British Academy\, designed to address the limited institutional research and financial management capacity in Low- and Middle-Income Country (LMIC) research organizations\, with a specific focus on Southeast Asia. The programme includes an intensive four-day workshop from 3rd to 6th February 2026 and is being co-developed by members affiliated with the University of Oxford and the University of Glasgow (United Kingdom)\, Universiti Putra Malaysia\, and the Oxford University Clinical Research Unit (OUCRU) in Ho Chi Minh City\, Vietnam. \n \n \n \n \n \n \n \n What kind of training and support does EQUIPSEA offer? \n \n The workshop provides intensive capacity strengthening in research and financial management and administration through responsive skills development and community-building. It focuses on addressing local needs for equitable partnerships and building regional networks\, with input from senior staff to assist with sustainable outcomes.  \n \n \n \n \n \n \n \n Is this workshop only open to applicants from Southeast Asia? \n \n No\, there is no restriction on the country of origin for applicants. However\, to be eligible for the OUCRU’s travel award\, applicants must be nationals of\, and currently affiliated with\, a research institution or organization based in one of the following countries: Vietnam\, Malaysia\, Indonesia\, Myanmar\, or Cambodia.  \n \n \n \n \n \n \n \n What are fundings and supports provided for participants \n \n For participants awarded a travel grant: Participants who successfully apply for and are awarded a OUCRU’s travel grant will have the following costs covered: Accommodation and travel expenses Workshop-related costs\, including lunch\, tea breaks\, and stationery (e.g.\, printed materials\, badges\, pens\, notebooks). Additionally\, any eligible expenses incurred outside the event (e.g.\, meals during travel\, dinners) will be reimbursed upon submission of valid receipts. Applicants must apply for travel award in the designated section of the application form. For participants not awarded OUCRU’s travel grant: Participation in the workshop is free of charge. The following will be provided: Tea breaks\, lunches\, and workshop stationery (e.g.\, printed materials\, badges\, pens\, and notebooks) will be provided. A logistics help desk will be available to assist participants in arranging dinner orders (with receipts) for those who wish to join the workshop dinner on 5th February 2026.\n \n \n \n \n \n \n \n Are there any prerequisites in terms of education or professional background? \n \n No\, there is no requirement of prerequisites needed  \n \n \n \n \n \n \n \n What is the deadline for applications? \n \n Deadline for registration is July 25\, 2025 at 11:59 PM  \n \n \n \n \n \n \n \n Where exactly in Ho Chi Minh City will the workshop be held? \n \n The workshop will be held in Oxford University Clinical Research Unit. \n \n \n \n \n \n \n \n What are the specific dates and times for the 4-day workshop? \n \n The Workshop will be held in 3rd to 6th February 2026 \n \n \n \n \n \n \n \n Are there any tasks participants need to complete before or after the workshop?\n \n Yes. Upon receiving the invitation to participate in the workshop\, participants will be asked to complete a priority mapping questionnaire to help trainers tailor the programme to identified needs. In addition\, participants will be required to complete pre– and post-workshop surveys to assess changes in knowledge and skills gained through the workshop. \n \n \n \n \n \n \n \n What kind of certification or recognition will participants receive upon completion? \n \n A certificate of completion is the standard form of recognition typically provided to all participants who complete the training.  \n \n \n \n \n \n \n \n How will the workshop facilitate the building of regional networks? \n \n By integrating a responsive approach into the programme design\, the workshop fosters regional network building by bringing participants together to establish connections for mutual support and collaboration\, thereby strengthening essential professional networks in the region. To protect personal information\, email addresses will not be shared in advance; however\, participants are encouraged to prepare for contact exchange during the workshop.  \n \n \n \n \n \n \n \n Are there opportunities for ongoing mentorship or support after the workshop? \n \n Yes. The workshop is designed to provide intensive mentoring\, skills training\, and community-building throughout the four-day program. A key objective is to help participants establish regional networks that foster ongoing peer support and collaboration beyond the duration of the workshop.  To assess learning outcomes and promote sustained engagement:  A pre- and post-workshop assessment will be conducted to evaluate participants’ learning and development. A follow-up survey will be sent approximately three months after the workshop to gather feedback on participants’ progress and to offer continued guidance or advice as needed. This structure is intended to ensure that the learning experience extends beyond the event\, supporting participants in applying their knowledge within their institutions and professional networks.  \n \n \n \n \n \n \n \n How will the workshop help participants gain confidence for leadership roles in research administration? \n \n By strengthening core research and financial management and administration skills\, fostering vital regional networks\, and providing exposure to senior leadership perspectives\, the workshop directly equips participants with the expertise and connections needed to confidently step into leadership roles within the field.  URL:https://www.oucru.org/event/equipsea/ END:VEVENT END:VCALENDAR