| Position | Procurement Officer |
| Group | Operations |
| Location | This post is based in Ho Chi Minh City |
| Hours of work | 37.5 hours per week, extra hours may be required. |
| Tenure | Initially for 1 year, including a 2-month probation period, with possibility of extension. |
| Reporting to | Head of Procurement and Logistics |
| Vacancy reference | JDHCM-1025-009 |
| Background | The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal closely collaborates with the National Academy of Medical Sciences in Kathmandu, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991. OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care. Please see more information on OUCRU website: www.oucru.org |
| Job summary | This position will work together with and support other members of the Procurement team to be responsible for all purchases of OUCRU as requested by other departments. |
| Key responsibilities and tasks | Procurement: – Collaborate with research/admin groups for periodic planning – Prepare, review, negotiate contracts (Commercial contract, service contract, principle/frame contract) – Proceed purchase requisition (PR) and purchase order (PO) to get right materials, goods and supplies in house timely – Interact with the suppliers on a day to day basis – Research, source, evaluate and select potential suppliers – Request for quotes and compare prices and terms for best value for money – Create and maintain good relationships with vendors and suppliers – Work with team and research groups to evaluate vendor – Follow up outstanding order and deliveries – Collaborate with financial team on compliance, invoicing, and other financial matters – Collaborate with warehouse team to receive right products timely align with policy – Collaborate with end-users, research groups, other teams to ensure the best Procurement as demand – The tasks will require to accomplish with Integrity, service and result-oriented, proactive, paying attention to detail, organizational skills and team spirit Logistics: – Track of inbound freight to ensure the on-time arrival of shipment – In charge of document for sending samples outbound process Work with forwarders and team members for shipment process – Collaborate with team members and research groups on logistics matters Other tasks of Procurement section: – Manage item codes and vendor codes in system – Maintain and manage files, reports, contracts – Prepare supporting document and transfer to finance for payment – Provide additional ad-hoc support on line manager request |
| Selection criteria | Essential: – Education: Bachelor degree in relevant fields (Procurement, business, supply chain, commercial…) – Experience in a similar job before – Experience of getting quote, processing and following up on PO – Knowledge or experience of vendor sourcing practices (researching, evaluating and liaising with vendors) – Knowledge or experience of contract terms and negotiation – The ability to communicate effectively in both Vietnamese and English, both verbal and written – Good Computer skills, especially in MS Word and Excel, Internet and Email… – Experience of any procurement-finance software (D365, Odoo, Oracle, SAP…) Desired: – Experience in using D365 software – Experience in import and export, applying import permit – Knowledge or experience of purchasing for the laboratory or health and clinical research sector |
| Benefits | – Contracted salary: * Grade: RS3/IC3 * Salary ranges: $1,147 – $1,402 gross per month – Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage – Two months’ salary for annual bonus and clothes – Annual leave 18 days each year for the first year, a maximum of 30 days – Other responsibilities and benefits are based on Viet Nam Labour Law. |
| How to apply | IntereInterested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates, either by email or by post to the following address: Oxford University Clinical Research Unit Laboratory of Clinical Science Hospital for Tropical Diseases 764 Vo Van Kiet, Ward 1, District 5, HCMC Tel: 39237954 Email: hr@oucru.org *** We thank all candidates for their interest but only short-listed applicants will be notified for the interview. |
| Contact person | Ms Nguyen Thi Hong Phuc |
| Deadline for submission | 25 Sep 2025 |