| Position | Senior Research Coordinator (JDHAN 0825-007) |
| Group | Clinical Trials Unit |
| Location | OUCRU-VN offices at the National Hospital for Tropical Diseases, Thien Loc and at the National Institute of Hygiene and Epidemiology in Hanoi. Travel to hospitals, units around Hanoi, or within Viet Nam might be required. |
| Hours of work | Full time: Monday – Friday, 37.5 hours per week, extra hours may be required. |
| Tenure | Initially for 01 year, including a 02-month probation period, with possibility of extension. |
| Reporting to | Manager of CTU |
| Vacancy reference | JDHAN 0825-007 |
| Background | The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal closely collaborates with the National Academy of Medical Sciences in Kathmandu and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Africa Asia Programme, we have received considerable support from the Wellcome since our establishment in 1991. OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care. Please see more information on OUCRU website: www.oucru.org |
| Job summary | The global rise in inappropriate antibiotic use is a threat to population health. Over 90% of human use is in primary care (PC), with rapidly increasing use of broad-spectrum oral Watch antibiotics seen in low- and middle-income countries (LMICs). A core component of antibiotic stewardship is improvement in clinical treatment decision-making by frontline health workers. The overall aim of this trial is to develop and test a framework for future surveillance, benchmarking and population based interventional trials of optimal antibiotic use in LMIC PC settings. The educational and organisational intervention will be based on the 2022 WHO Essential Medicines List (EML) AWaRe (Access–Watch–Reserve) Book. The pragmatic global cluster randomised trial will be performed in countries across Asia and Africa to determine the effectiveness and safety of an AWaRe system-based intervention on appropriately reducing total and oral Watch antibiotic prescribing and will be designed as a blueprint for future population-based PC trials. A highly motivated Senior Coordinator is required to work with in our clinical trials unit (CTU) to work with OUCRU’s Principle Investigators (PIs) and local partners to coordinate and manage the implementation of OUCRU research projects across Vietnam, including both clinical and community-based studies; to ensure efficient and high-quality research operations in line with international standards; to contribute to the continued growth and development of OUCRU’s research portfolio in Vietnam The role of Senior Research Coordinator is overall coordinating and managing the project in the study countries across Asia and Africa to ensure the project is delivered on time with the adherence to study protocol, GCP and local requirements. |
| Key responsibilities and tasks | – Work with PI’s and local partner research institutions and hospitals to finalize research protocols, budgets, and other required documents project start-up phase. – Support PI’s and local partners to prepare, submit and get ethical approval from local IRB committee(s) and/or other relevant international EC boards. – Manage the study across Asian and African sites, ensuring compliance with protocols, GCP standards, and local regulations. – Oversee project-specific budgets and support operational and financial reporting in collaboration with OUCRU admin and finance teams. – Track study progress and identify problems. Report to stakeholders as required and work with PI’s and local partner(s) to find solutions. – Develop research SOPs, manuals, and reports; communicate with study sites to monitor progress and resolve issues, and represent OUCRU at meetings and workshops. – Proactively attend project meetings, reporting progress and addressing challenges. – Closely supervise the implementation of the studies to ensure efficient and high-quality research operation in line with international standards, including principles of Good Clinical Practice. – Liaise with sponsor for monitoring/audits. Write, file and collate trial documentation and visit reports with respect to monitoring. – Plan, implement and coordinate all aspects of data collection and entering management and cleaning, and storage, following OUCRU’s data management policy and ICH GCP guidelines if appropriate. – Supervise the transfer of documents to the central OUCRU file server. – Organize logistics of study materials, including consumables, other studies’ materials and documents. – Execute study-related administrative tasks, such as collection of data and regulatory documents, managing reimbursement for patients and study staff, filing or retrieving files, maintaining patient charts and supply inventories with clinical trials. – Coordinate patient visit schedule in clinical studies as per study protocol where appropriate. – Deliver ICH GCP training for local study staff in Hanoi and the region whenever needed. – Train study staff and investigators in protocol relevant procedures including those for laboratory samples, data collection and recording, medication and patient assessment wherever it is appropriate. – Training of new CTU staff in OUCRU procedures pertaining to CTU duties. – Supervise and support assigned research nurses, coordinators and associates. – Participate in study team meetings to share experience and contribute to the knowledge of others in the team. – Translate study documents (Vietnamese – English – Vietnamese) if appropriate. – Attend career training to improve skills and update relevant knowledge. – Other tasks as required. |
| Selection criteria | Essential: – Degree in Pharmacy, Science, Public Health or a related field – More than 3 years of working experience as a research coordinator, research associate or similar – In depth understanding of international GCP guidelines – Training and experience in project management – Proven oral and written presentation skills. – Excellent Vietnamese and English language skills – Excellent communication and interpersonal skills – High level of organizational and record keeping skills – Excellent interpersonal communication/diplomatic skills with people of different backgrounds and social positions Desired: – Experience in management and/or leading a team – Experience in budgeting, monitoring budget and managing procurement |
| Benefits | – Contracted salary: Grade: RS4/IC4; Salary ranges: $1,262 – $1,550 gross per month – Optional insurance: In-patient and out-patient medical coverage; – Personal accident insurance coverage – Two months’ salary for annual bonus and clothes – Annual leave 18 days each year for the first year – Other responsibilities and benefits are based on Viet Nam Labour Law. |
| How to apply | Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to: hr_hn@oucru.org * The cover letter should detail: – What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate? – Contacts of two referees who are your latest line managers and can provide details of relevant work experience and attitude * We thank all applicants for their interest but only short-listed candidates will be contacted for interview. |
| Contact person | Pham Thi Thanh Hoa |
| Deadline for submission | 28th August 2025 |