| Position | Research Pharmacy Coordinator |
| Group | Clinical Trial Unit (CTU) |
| Location | This post is based in Ho Chi Minh City, Viet Nam. Travel to hospitals or units around Ho Chi Minh City will be required regularly. Travel within Vietnam or internationally will be required. |
| Hours of work | Full-time |
| Tenure | This is a 1 year contract position, including 2 month probation, with possibility of extension. |
| Reporting to | Pharmacy Team Leader |
| Vacancy reference | JDHCM-0326-003 |
| Background | The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal closely collaborates with the National Academy of Medical Sciences in Kathmandu, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991. OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care. Please see more information on OUCRU website: www.oucru.org |
| Job summary | The Research Pharmacy coordinator is responsible for managing all investigational products used in OUCRU-VN clinical research. The Research Pharmacy coordinator will perform duties associated with dispensing and control of investigational products and ensure that standard operating procedures are in place to control the quality of pharmaceutical practice for studies in Viet Nam’s most significant infectious diseases. The Research Pharmacy coordinator will oversee satellite clinical research pharmacies and be responsible to train pharmacy and study staff in procedures of maintaining a clinical research pharmacy. Manage the pharmacy storage. |
| Key responsibilities and tasks | The post-holder will be based within the OUCRU-VN Clinical Trials Unit and have key tasks and responsibilities below: Key duties/tasks: Study specific: – Safeguard research participants, patients and researchers by ensuring that study drugs of United4tb study are appropriate for use and are procured, handled stored and used safely and correctly in accordance with the study protocol. – Manage the OUCRU Clinical Research Pharmacy including a fully documented study drug management system. – Develop study pharmacy management standard operating procedures of United4tb study. Ordering, stocking , and managing the inventory of study drugs according to study SOPs at OUCRU storage & study sites. – Design study drug kit of United4tb study accordance with the study protocol. Plan and prepare patient treatment kits. Manage logistics and documentation from suppliers and external sites. – Arrange for transfer and shipping study drug kit of United4tb study to study sites as required. – Conducting monitoring visits of United4tb study related to study drugs at the study sites – Process the regulatory permissions necessary to import and use new products of United4tb study. – Maintain an up-to-date understanding of local and international pharmaceutical and clinical trial regulations. Ensure that all pharmacy procedures comply with relevant guidelines and regulations. – Source suppliers of drugs and formulations to be used in clinical trials, follow up with purchasing team to get medicines as required for studies. – Coordinate with statisticians to prepare randomization sequences, to meet the design requirements of the study protocol. – Ensure that all data and documentation associated with a study are accurate, up-to-date and available for audit or inspection by an appropriate authority. – Training for pharmacy staff at site related to study drug management – Conduct the second inspection for other studies with activities related to the prepare of study drugs: labeling, creating drug kits, unblinding … – Be available outside of working hours in urgent cases to verify the prescription of study patients. – Other tasks as required. General storage: – Storages management according to GSP – Update OUCRU Pharmacy standard operating procedures to determine how investigational medicinal products are controlled, dispensed, blinded, unblinded, reported, destroyed and managed under Good storage practice standard (GSP). – Establish a resource of standard documents, policies, operating procedures and record keeping for a network of pharmacies. – Monitor pharmaceutical practices in the general storage and in a network of clinical trials pharmacies (set up reminder system, validation of storage, calibration and maintenance instruments :data loggers, fridges,… across OUCRU and sites partners) and resolution in the event of temperature/humidity fluctuations. – Implement risk assessment and risk management of pharmacy procedure (temperature, humidity, manage quality of drug…). – Implement the quality control for new batch of drug for double blind clinical trial. |
| Selection criteria | Essential – Degree in Pharmacist Diploma – Methodical approach to record-keeping – Knowledge of GMP (Good Manufacturing Practices ), GSP (Good Storage Practice), GPP (Good Pharmacy Practices) – Pro-active approach to self-learning and implementation of new systems – Familiarity with computers, particularly MS Office: Word, Excel, PowerPoint, and e mail – Good written and spoken English and Vietnamese Desirable Criteria – Experience in clinical research – ICH-GCP International Council for Harmonisation (Good clinical practice) Familiar with design of drug labels and kits, knowledge of Pharmacy law related to drug importation and drug label design, sourcing and contacting quality drug suppliers. – Experience of working in a Medical Research Institution. |
| Benefits | – Contracted salary ranges: * Grade: RS3/IC3 * $1,094 – $1,325 gross per month – Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage – Two-month salary for annual bonus and clothes – Annual leave 18 days/year for the first year, a maximum of 30 days. – Other responsibilities and benefits are based on Viet Nam Labor Law. |
| How to apply | Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates, either by email or by post to the following address: Oxford University Clinical Research Unit Laboratory of Clinical Science Hospital for Tropical Diseases 764 Vo Van Kiet, Ward 1, District 5, HCMC Tel: 39237954 Email: hr@oucru.org * We thanks all applicants, but only short-listed candidates will be contacted for interview. |
| Contact person | Ms Nguyen Thi Hong Phuc |
| Deadline for submission | 16 March 2026 |