| Position | PCE Administrative Officer |
| Group | Public and Community Engagement (PCE) |
| Location | This post is based in OUCRU Ho Chi Minh City |
| Hours of work | Full-time |
| Tenure | Initially for 1 year, including a 2-month probation period, with the possibility of extension. |
| Reporting to | Ms Qui Huong, Research Enrichment Team Manager Dr Mary Chambers, Head PCE |
| Vacancy reference | JDHCM-1025-010 |
| Background | The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal closely collaborates with the National Academy of Medical Sciences in Kathmandu, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991. OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care. Please see more information on OUCRU website: www.oucru.org |
| Job summary | The PCE Engagement Administrative Officer will be Personal Assistant (PA) to the Head of PCE, and offer administrative support for the whole team. They will be part of the Research Enrichment team and will work closely with a Research Enrichment Team Manager to support specific engagement activities. Administrative roles This position will be Personal Assistant (PA) to the Head of PCE to support with administrative tasks such as travel and contracts. He/she will offer support to the wider PCE team supporting administrative tasks, monitoring & evaluation, collecting metrics and compiling bi-annual reports. Engagement supporting roles They will support ongoing community programmes including the Health Research Advisory Board which is a group of volunteer public members who meet 4-6 times per year to offer community perspectives on aspects of OUCRU research. They will also support engagement initiatives led by OUCRU researchers, including the Seed Awards programme (small grants for doing PCE), and other engagement that is embedded in OUCRU’s research. |
| Key responsibilities and tasks | Administrative support for Head and PCE team (50%) Supporting the Head of PCE and wider team through: PA tasks for Head, compiling bi-annual reports for HTD, contract records, data management, representing the PCE team on OUCRU committees/groups (eg. Entertainments, H&S..), Engagement support (50%) – Health Research Advisory Board (HRAB) Supporting the activities of the HRAB including: communications, logistics, developing meeting plans, note-taking & reporting, helping with MEL for the programme, simple budgeting. – OUCRU PCE Seed Awards: Supporting the Seed Award programme: including communications with Awardees, keeping records of awards progress, note-taking at committee meetings, helping to develop and deliver training to Awardees. – Researcher-led engagement: Supporting researcher-led engagement activities through helping design engagement approaches, helping develop evaluation plans, facilitation of community meetings; supporting logistics etc. |
| Selection criteria | Essential: – Excellent spoken and written English – Evidence of strong administrative skills – Evidence of contract management – Strong communication skills – Experience of planning and implementing projects – Confident and out-going personality – Evidence of teamwork – Occasional weekend work may be required Desired: – Evidence of project management and reporting – Experience in NGO sector – Experience of monitoring & evaluation – Proficiency in Canva is preferred |
| Benefits | – Contracted salary: * Job grade: RS3/IC3 * Salary ranges: $1,147 – $1,402 gross per month – Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage – Two months salary for annual bonus and clothes – Annual leave 18 days/year for the first year, a maximum of 30 days – Other responsibilities and benefits are based on Viet Nam Labor Law. |
| How to apply | Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates, either by email or by post to the following address: Oxford University Clinical Research Unit Laboratory of Clinical Science Hospital for Tropical Diseases 764 Vo Van Kiet, Ward 1, District 5, HCMC Tel: 39237954 Email: hr@oucru.org * We thank all applicants for their interest, but only short-listed candidates will be contacted for interview. |
| Contact person | Ms. Nguyen Thi Hong Phuc |
| Deadline for submission | 30 Sep 2025 |