Oxford University Clinical Research Unit in (OUCRU) Indonesia also known as Yayasan Jalin Kemitraan Nusantara (YJKN), comprises three research groups and five supporting groups, with a staff of about 120 national staff, including 4 expatriate Oxford staff, located at the Jakarta office and study sites. In addition to our main host institutions above, we also collaborate closely with the broader Oxford Tropical Network, and numerous other international and local partners.
OUCRU Indonesia is currently seeking a qualified and motivated individual to join our team. We are recruiting for the following Jakarta-based position: Clinical Research Administrator
| Department | Clinical Research Operations Services |
| Position required | Clinical Research Administrator |
| Quantity | 1 FTE |
| Qualification | Bachelor |
| Subject | Health sciences, life sciences, business administration, public health, or a related field preferred. |
| English level | Good-Excellent (B2-C1) (Fluent, preferred) |
| Work experience | Minimum 1–3 years of administrative experience, preferably in clinical research, healthcare, or academic settings. |
| Other requirements | 1. Experience with documentation management and data entry required. 2. Familiarity with clinical trials, regulatory processes, or research operations highly desirable. 3. Experience with CTMS platforms, electronic regulatory systems, or invoicing systems is an advantage. 4. Demonstrated experience in working with cross-functional teams. |
| Working place | Jakarta (with frequent travel to sites expected) |
| Working time | Full time |
| Job description | Documentation Management 1. Maintain and organize study-related essential and administrative documents. 2. Assist in the preparation, distribution, and archiving of study documents in compliance with ICH GCP, Good Documentation Practice, applicable requirements and regulatory standards. 3. Support document control processes, ensuring accuracy, version control, and timely updates. 4. Facilitate collection and filing of delegation logs, training records, CVs, licenses, and other credential documents. 5. Manage clinical research document archiving processes, including preparation, storage, tracking, retreival, and life-cycle management, in liaison with Operations Services Department CTMS Data Entry and Maintenance 1. Enter, update, and maintain accurate study information, participant data, milestones, and financial tracking in the CTMS. 2. Ensure all study activities are reflected in CTMS in accordance with OUCRU ID policies and sponsor requirements. 3. Support reconciliation of CTMS data against study documents and financial records for reporting and invoicing. 4. Invoicing and Financial Documentation Prepare and process study-related invoices in coordination with finance teams. 5. Track billable study activities, visit completions, and sponsor obligations for accurate invoicing.Maintain internal logs and documentation related to payments, remittances, and outstanding invoices. 6. Assist in generating financial reports required for annual or periodic reviews. Procedural Document Lifecycle Management 1. Maintain Standard Operating Procedures (SOPs), Work Instructions, and policy documents related to clinical research operations. 2. Monitor revision schedules, manage review cycles, and facilitate approvals and publication of updated SOPs/procedures.Ensure proper archiving and accessibility of current and historical versions of procedural documents. 3. Collaboration and Communication. 4. Work closely with regulatory team, study coordinators, investigators and other relevant roles to ensure accurate and timely documentation flow. 5. Assist study teams with administrative components of regulatory submissions, essential document preparation, and site readiness. 6. Serve as an administrative resource for internal and external audits |
| Duration of employment | 1 year (renewable) |
| How to apply | Application should include CV and cover letter. Professional referees and salary expectations may be requested at a later stage of the recruitment process. Application should be submitted via email to: recruitment.id@oucru.org. Please include the following reference in the email subject line: “OUCRU ID-CLINICAL RESEARCH ADMINISTRATOR-JAKARTA-[Your Name]”. Applications that do not include the required reference in the email subject line will not be processed. |
| Deadline for submission | 22 February 2026 |